Living Labs Application Form

Application Criteria: This application should follow the York U Living Lab Principles.

Approval Process:
The Office of Sustainability will circulate to appropriate community partners and approvals will be made through the Office of Sustainability, Living Labs Working Group or Sustainability Steering Committee pending on complexity of the project.

Instructions: Fill out and submit this application

1. Project Title:
Provide the official name of the Project
2. Name of Main Applicant (PI):
Department/Division:
Email Address:
Additional co-applicants
3. Project Team Profiles
A) Facilities at York U
List the facilities and units involved, including any campus planning and operations offices and staff you have consulted.

3. Project Team Profiles
A) Facilities at York U
List the facilities and units involved, including any campus planning and operations offices and staff you have consulted. Department Faculty ORU(s) Parking & Transportation Services Facilities Ancillary Services SmartTO Other Other
Please specify:
B) Academic
Provide additional information on any involvement from departments, ORUs, Faculties, or other academic units on campus.
C) External Partners:
List and describe any external partners involved. Include names and contact information along iwth nature of the partnership.
4. Proposal: Purpose, Project Description, Methodology and Research Questions
Describe the purpose of the project, a detailed project description, and the main research question(s) being addressed along with methodology.
Please attach proposal with application:

Attach Files
5. Physical Space Requirements
What space on campus do you have permission to use for this project. Do you require additional space to conduct the project. Specify any secured spaces and existing or needed approvals.
Space Required:
Specific Rooms:
Is there a change to operational requirements?

Is there a change to operational requirements? No Yes If yes, please provide details: If yes, please provide details:
Special Requirements:
Limits to Use of Space:
Describe any limits to the use of space. How the space will be used and for what duration?
Does the project permanently alter grounds/landscape or buildings?

Does the project permanently alter grounds/landscape or buildings? No Yes If yes, please provide more details: If yes, please provide more details:
Does the project require exclusive use of space?

Does the project require exclusive use of space? No Yes If yes, please provide more details: If yes, please provide more details:
UIT: Information Security
Is there a risk of unauthorized access to sensitive information?

UIT: Information Security
Is there a risk of unauthorized access to sensitive information? No Yes If yes, provide more details: If yes, provide more details:
6. Project Management and Maintenance
Detail the project management plan and maintenance strategies.
Privacy
Is personal data being collected?

Privacy
Is personal data being collected? No Yes If yes, provide details: If yes, provide details:
Is data being shared with outside parties?

Is data being shared with outside parties? No Yes If yes, provide details: If yes, provide details:
Does the project require an ethics review?

Does the project require an ethics review? No Yes If yes, provide detail: If yes, provide detail:
7. Budget and Funding
Please provide a detailed budget and list of funding sources. Note that this is NOT an application for funding; you must demonstrate existing funding to carry out the activities.
Upload any supplemental attachments:

Attach Files
8. SmartTO Project Information
Is this project a SmartTO project?

8. SmartTO Project Information
Is this project a SmartTO project? No Yes
SmartTO Projects - See process for on-boarding Living Lab Clients.
https://www.yorku.ca/research/project/smartto/wp-content/uploads/sites/861/2024/06/Process-for-onboarding-Living-lab-Clients-for-SmartTO.pdf
SmartTO Projects please provide more information on client eligibility and consultation with them.
9. Risk and Liability
Identify potential risks and liabilities, including consultation with the Risk and Liability Department. Please provide a mitigation plan for each potential risk identified.
Are there any vehicles, autonomous or operator dependent, operated on York property?

Are there any vehicles, autonomous or operator dependent, operated on York property? No Yes If yes, provide details: If yes, provide details:
If a third party is involved, do they have insurance?

If a third party is involved, do they have insurance? No Yes If yes, provide details: If yes, provide details:
10. Termination and Timelines
Outline the timeline for the project including termination plan for the project.
11. Letters of Support
Attach any letters of support from stakeholders or partners including internal and external.

Attach Files
Thank you for your submission, you will hear from us within two business days.

Please contact the Office of Sustainability if you have any questions or concerns: sustainability@yorku.ca

Living Labs Application Form

Living Labs Application Form

SmartTO Projects - See process for on-boarding Living Lab Clients. https://www.yorku.ca/research/project/smartto/wp-content/uploads/sites/861/2024/06/Process-for-onboarding-Living-lab-Clients-for-SmartTO.pdf

Thank you for your submission, you will hear from us within two business days.

SmartTO Projects - See process for on-boarding Living Lab Clients.
https://www.yorku.ca/research/project/smartto/wp-content/uploads/sites/861/2024/06/Process-for-onboarding-Living-lab-Clients-for-SmartTO.pdf